Manage the Procuremnt of all levels,
Fleet Managemnt.
office Administration
office security Management.

Administration , Logistics, Procurement, Security, Fleet Management and All office support Function

Administration and Logistics , Procurement , Fleet Management and Security managing to office support function in all aspects

Responsibilities include, but are not limited to, the following:

• Managing all aspects of day to day operations including Finance, HR, Admin, Supply Chain and Security of in field office.
• Maintain proper filing of office documents and maintain logs of office equipment for smooth running.
• Support/oversee logistics arrangements for project activities.
• Ensure compliance with defined procedures and guidelines.
• Ensure completeness of payment documents in compliance to defined policies and procedure
• Help making the cash payments to beneficiaries or training participants when required. Make sure to check attendance sheets duly approved by the program staff and verified with participants CNIC. Always ensure to collect signatures or thumb impression before making the cash payments.
• Review all payment documents for proper and adequate back up.
• Liaison with Administration, HR, IT and Security departments.
• Assist provincial operations team for any other operations activity.
• Prepare monthly advance reconciliations for field office and share it with District Manager by 25th of every month.
• Preparing Monthly cash/funds forecasting for Field office.
• Work as custodian of district office inventory and makes ensure safety of assets.
• Support DPO in coordinating with staff for monthly time sheets.
• Responsible for HR record maintenance at district level.
• Conduct a time sheet audit for field office from time to time.
General Administration Responsibilities:
• Supervise all administration activities in the district office on daily basis.
• Updating office and staff administrative procedure and forms as necessary.
• Assist Program department and staff in the implementation of administrative systems and procedures in their respective departments.
• Maintain petty-cash and replenishment if required.
Facilities Management & Supplies
• Maintain inventory records for office supplies and promptly advise District Officer of restocking needs

• Revise financial information and highlight business’s performance on a periodic basis to determine level of compliance with relevant statutes, rules, procedures, policies, and regulations.
• Efficaciously prepare, examine, and analyze financial statements, review transactions and reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
• Structure and streamline day-to-day operations resulting in more accurate and timely financial information used in monthly financial reporting.
• Manage all aspects of strategic and tactical procurement and supplier management relating to professional services in areas such as: operations, procurement, regulation & pricing, and risk management.
• Resolve technical issues between vendors, production and negotiate best possible price for materials.
• Execute negotiation of subcontracts, support budget constraints, and achieve timely performance.
• Serve as knowledge expert on human resources matters; research employee compensation to ensure competitive salaries and accurate classification which contribute to highest associate engagement and satisfaction rating.
• Deliver comprehensive HR programs to employees, such as performance management, benefits design and administration, recruitment, regulatory compliance, policy/organizational development, salary administration, and training and development.

• Exercised hands on experience of financial information to undertake statistical, cost and financial analysis on past performance and forecasting.
• Administered the Finance Department, effectively formulated operational budgets, settled cash flow forecasts or variance analysis, generated computerized accounting system, and upheld operational procedures manual.
• Scheduled and administered appointments; received and sorted incoming correspondence, letters, emails, faxes, posts, text messages and internal memos; dealt appropriately and set priorities.
• Prearranged and supervised all travel arrangements, formulated reports and documents, as well as directed and resolved all issues in a timely manner.
• Assisted in all areas of administration including profit and loss management, inventory management, personnel and payroll management.

• Oversaw all finance functions, including reporting, month end closing, financial reporting, cost control, accounts receivable, accounts payable and fixed assets.
• Organized and submitted budget/forecasts exercise within timelines; monitor budget accuracy and delivered explanation on deviation from plan to aid management in planning; made financial reports to know performance and make decision.
• Coordinated with vendors to get quotes for purchases, evaluate quotes, and present results to executive leadership.
• Conducted liaised with suppliers while developing the organization through new contracts, analyze logistical problems, and providing solutions.
• Managed all logistical operations to include the planning, procurement, receipt, distribution, inventory, accountability and maintenance of materials and equipment.
• Implemented coherent HR strategies whilst improving internal processes and procedures within a demanding environment, project deadlines and budgets.
• Streamlined and supervised activities to implement employee orientation and complete job profiling of the new joiners, while independently steering orientation sessions with new middle and senior management personnel.

• Generated monthly bank reconciliations, and sustained variation of financial information, files, and proceedings to make certain accessibility of documentation and compliance with guidelines.
• Revised and finalized periodical financial statements cash flow, profit & loss statements, balance sheet, financial highlights, working capital requirement and others assignments as required by the management.
• Demonstrated outstanding communication skills by the development of presentations to management team and coordination of all budgeting and planning activities.
• Executed accounting, financial, and administrative tasks; reconciled bank statement transactions in the accounting system to ensure accuracy.

• Expertly directed advertisement, evaluation, and selection process for new grantees, revised narrative and financial proposals, and negotiated budgets and timelines to finalize the proposal.
• Generated, revised, and gathered financial and program narrative reports and managed reading grant activities.

• Established paperwork, documents, and computer-based information, and maintained balance sheets, monthly books of accounts and profit or loss statements, for monthly and yearly reporting.
• Seamlessly administered a variety of support functions, including processing, and routing incoming mail, correspondence to appropriate staff members, as well as calendar and meeting functions.
• Supervised various daily duties such as receiving, inspecting, unloading and inventory of equipment and documentation.
• Succeeded the development and implementation of company policies and procedures for daily management of operations.

• Performed finance and accounting duties, including preparing analyses, compiling and reviewing information for periodic accounting reports, maintaining subsidiary ledgers, and processing standard and accounting documents.
• Generated reports and financial statements in compliance with regulatory and statutory terms; administered and coordinated with finance team regarding monthly hard closing.
• Monitored costs, analyzed variances and provided a safe and secure work environment; developed personal, professional, or career growth opportunities.

• Delivered comprehensive HR programs to employees, such as performance management, benefits design and administration, recruitment, regulatory compliance, policy/organizational development, salary administration, and training and development.
• Facilitated recruitment process by posting job advertisements, screening resumes, and scheduling job interviews, checking references and prepared interview templates.
• Led inventory planning and procurement activities for goods and services, including managing vendor performance, stock levels, sales records, mitigating supply issues, effectively managing stock and replenishment activities.
• Examined documents, products, production schedules, work orders, staffing tables and worked processes to evaluate completeness, accuracy conformance to standards and specifications, and determined personnel or materials priorities; supported simplification and standardization of processes to accelerate logistics and enhance efficiencies.

• Created and updated finance, and management policies and procedures, as well as supervised and examined company financial performance to assure efficiency and identify opportunity.
• Provided support to the management by providing financial analysis and raising issues of concern relating to financial matters, new appointment and reimbursement claims.
• Formulated and maintained financial reports and keep track record of all transactions to the project.
• Track actual cost and organized work schedules for the staff base on project business volume; submitted all financial, and administrative reporting according to schedule deadlines.

• Held accountable to manage inventory control program & to arrange inventories as per procedure.
• Raised purchase orders, send purchase order to suppliers, checking requisitions and purchase order status in the systems, correcting purchase orders, and solving issues related to purchase order payment.
• Skillfully analyzed proposals inclusive of price, order quantity, discounts, terms, led-time, and logistics costs; managed financial reports and other supplier/market data and information to determine best value for business and customers.
• Prepared monthly, quarterly, and year-end financial statements, as well as supporting schedules and balance sheet account analyses.

• Summarized financial status by collecting data on balance sheet schedules; responded accounting and financial enquiries.
• Oversaw the proper filing of employment records and reports to ensure accuracy of administrative reports.
• Assisted in all areas of administration including profit and loss management, inventory management, personnel and payroll management.